GMC Investigations (Rule 4 and Rule 7 Stages)
The General Medical Council investigates all allegations made against doctors that may indicate that a doctor’s fitness to practise is impaired, by reason of serious professional misconduct, ill-health, or seriously deficient performance. The process and procedure of a GMC investigation is governed by statutory rules and GMC policy. Some GMC investigations are wide-ranging, while other investigations are narrow in scope.
The GMC does not usually investigate allegations that are more than five years old, unless a Registrar holds that it is in the public interest to do so. Rule 4(5) of the General Medical Council (Fitness to Practise) Rules 2004 state:
‘No allegation shall proceed further if, at the time it is first made or first comes to the attention of the General Council, more than five years have elapsed since the most recent events giving rise to the allegation, unless the Registrar considers that it is in the public interest for it to proceed.’
Cases such as serious sexual allegations or significant fraud may meet the public interest test. This list is not exhaustive and does not apply to convictions for incidents that occurred more than five years prior. For more information on the matters that the Registrar will take into consideration, see the GMC’s guidance: GMC Time Limits for Investigations
Pre-Investigation Enquiry (called ‘Provisional Enquiries’)
The GMC has introduced a new procedure called Provisional Enquiry to close cases early without a full investigation. The GMC will obtain certain information from the doctor referred, and also from their employer and others. If the GMC is satisfied that there are no significant concerns that the doctor’s fitness to practise is impaired, they will close the case.
The GMC brought in these changes in July 2016, and has since rolled out out a Provisional Enquiry process, whereby the GMC obtains information at a early stage to determine whether there is evidence that needs a more thorough investigation. The GMC will disclose to the doctor the information obtained, in most instances, and ask the doctor to submit comments. It is envisaged that many cases will be closed at this stage because the evidence discloses that there is no justification for a full investigation. The GMC will use preliminary enquiry procedure where a doctor has raised patient safety concerns (and counter-complaints have been made against the doctor) or where there has been a single incident concerning poor clinical care, either of which (on provisional investigation) do not call into question a doctor’s fitness to practise. The GMC is planning to extend the scope of provisional enquiries over time, to include more complex cases. The GMC’s analysis of the pilot process shows that many cases are closed at this early enquiry stage, saving time, public money, and reducing anxiety for the doctor concerned. We can assist doctors in responding to the GMC at the provisional enquiry stage. See our dedicated page on the GMC’s Provisional Enquiry process.
Convictions for serious offences are usually referred by an Assistant Registrar straight to a fitness to practise hearing and so the Rule 4 and Rule 7 stages set out below will not always apply. Where a doctor has a convictions but additional concerns have been raised against the doctor, the Rule 4 and Rule 7 will still apply to those concerns.
GMC Rule 4 Letter Stage
The GMC case officer sends doctors an initial GMC Rule 4 letter which outlines the complaint or allegations. The doctor has a discretion whether to respond. It is not always necessary to respond but each case very much turns on its own facts. A doctor would be best advised to identify the root cause of the complaint and undergo remedial steps where competence may be lacking. Some doctors lack insight into their own level of competence and should ideally take legal advice as soon as is reasonably practicable, so that objective advice can be given about the steps the doctor might take to improve their prospects of success.
An Assistant Registrar will make the decision about whether the case should proceed to further investigation.
In some instances, the GMC will invite a doctor to undergo a Performance Assessment or in health cases a medical assessment. If a doctor does not fare well during the performance assessment or they are found to be unwell they may find that restrictions are imposed upon their registration by an Interim Orders Tribunal (IOT). Some allegations involve references to personality issues, that are suggestive that the doctor has a deep-seated attitudinal problem that is compromising their ability to function, both collaboratively with other staff or safely when interacting with patients. In almost all cases the GMC will write to the doctor’s various employers (not only the main employer) requesting information about whether there are any concerns about the doctor’s fitness to practise by way of health, conduct or competence. The replies received will inform the GMC on how wide the investigation should become into the doctor’s current fitness to practise. We cn assist doctors in the compilation of replies at this stage of proceedings.
A doctor who is facing allegations of misconduct should look at the allegations in detail and determine the steps of remediation they might undertake to demonstrate insight, learning and ongoing safe practice, especially where the misconduct is admitted. In some instances sub-optimal practice or a poor decision can be quickly remediated. We an advise doctors in relation to the steps they should take to do this.
In some cases, it is necessary to instruct a defence expert. to advise the doctor on whether they have fallen into error, and, if so, on the steps of remediation they ought to undertake. This might include undergoing courses and retraining, counselling, and supervised practice.
Some allegations may be of such a nature that they include allegations of improper conduct (misconduct or deficient performance), as well as allegations of being impaired by reason of ill-health, whether it be a physical or mental health condition.
Five Year Limit
Note that allegations should not be investigated where they are more than five years old, except in the public interest, as per the statutory scheme. Some cases that touch on this include:
Chaudhuri v GMC  EWHC 6621 (Admin) – a case which explored the Registrar’s powers in examining factual allegations after 5 years statutory time-limit had expired (July 2015).
And, R (Dutta) v GMC  EWHC 1974 (Admin) – a case that was referred to a fitness to practise hearing: the court quashed the charges that were more than five years old at the time of referral. (July 2020)
GMC Rule 7 Letter Stage
The GMC Case Examiners have an evidence- and judgment- based discretion to close a case without action; issue a Warning; Impose/Accept Undertakings; or refer the matter to the GMC/MPTS Fitness to Practise (FTP) tribunal for matters to be determined at a hearing. Toward the end of the GMC Investigation, the Case Examiners ( a lay person and a registered medical practitioner) send doctors a GMC Rule 7 letter that sets out the evidence and allegations. The doctor is invited to respond in writing. The doctor will need to evidence what they are claiming in their response. Doctors Defence Service lawyers can advise on Rule 7 responses. However, the Case Examiners give doctors only 28 days to submit their response and that is often too short a period for a doctor to act on legal advice (because of the defence evidence that will need to be acquired and compiled in a suitable form). An extension of time to reply will be granted only in certain circumstances. It is therefore important to undertake as many steps in preparation for the Rule 7 stage as is possble, from the outset of the Rule 4 stage.
Doctors should take legal advice as early in the GMC investigative process as possible, so as to ensure that they are undertaking relevant update courses and are taking appropriate steps to arrange supervision, assessment and audits. A doctor who does not wish to accept a warning may make representations to the Investigating Committee. A doctor may also agree to undertakings, by which a doctor agrees to conduct themself in a particular way, perhaps avoiding certain types of work or procedures until they have completed a period of formalised study.
The GMC Investigating Committee and the Case Examiners may take into account a doctor’s written responses, the doctor’s insight, independent expert evidence, evidence from lay people, clinicians, referees, auditors and patients. National and local guidelines, policy, and protocols will be taken into account; as will the GMC Code of Conduct for doctors: Good Medical Practice; and the GMC guidance: Making decisions on cases at the end of the investigation stage: Guidance for Case Examiners and the Investigation Committee. See also the additional guidance given to case examiners on single adverse clinical incidents
The two case examiners are required to arrive at an agreed decision. If they cannot agree then the case will be referred to the Investigating Committee. The case examiners and investigating committee members must apply the test below:
The following diagram sets out the route for complaints handling at the GMC Investigatory Stage:-
The above diagram is also available for download in PDF format: GMC Investigatory Stages Procedural Flowchart. On another of our DDS web pages you can download our: Flowchart of the GMC Fitness to Practise (FTP) process.
The GMC around the time of the Rule 7 stage might choose to invite a doctor to a Doctors Meeting. Such meetings may provide further assistance to the doctor in providing relevant information and evidence to the GMC for their consideration. Great care should be taken in such instances. For more information on Doctors Meetings, see our Doctors Meetings Guidance page.
Doctors Defence Service provdes legal advice and legal assistance in relation to GMC Investigations. If you would like to speak to one of our specialist lawyers about a GMC investigation into your conduct, competence or health, then telephone us in confidence on 0800 10 88 739
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